LOAN ADMINISTRATIVE ASSISTANT

DEPARTMENT: Loans
CLASSIFICATION: Non-Exempt
REPORTS TO: Sr. Vice President Director of Commercial/Ag Lending
SUPERVISES: None

POSITION SUMMARY:
Assist with assembling proper loan documentation for commercial and agricultural loan packages, and provides support for our loan processing system. Performs variety of clerical duties requiring knowledge of departmental procedures. Assist in assembling and verifying loan documents for accuracy. Provides administrative support to all Commercial/Ag lenders.

DUTIES:
1. Closing-out loan files (CRA, Checklist, CIP)
2. Assist with exception follow-up
3. File mortgages, financial statement/Tax return updates
4. Process lockbox transactions for A/R monitored accounts
5. Complete OFAC-Watchdog reports
6. Order credit reports, flood certifications, title work, UCC searches
7. Process checks received from contract accounts
8. Create tickets for transfers
9. Monitor tickler file & follow-up
10. Perform TMS Transactions
11. Administratively assist loan assistant and officers as needed
12. Back up reception duties, such as answering phones and making trips to accounting branch and post office as needed

RELATIONSHIPS/QUALIFICATIONS:
1. Responsible to the Sr. Vice President Director of Commercial/Ag Lending for the fulfillment of functions and responsibilities assigned
2. Strong working knowledge of the bank’s lending policies, procedures and documentation requirements
3. Twelve months of general accounting preferred
4. Must be able to deal tactfully and efficiently with bank customers in handling problems of a relatively complex nature
5. Ability to multitask and stay focused
6. Will have contact with customers and FFBT staff on a regular basis
7. Accuracy and attention to detail is required

WORKING CONDITIONS:
1. Normal office environment
2. Extended viewing of computer screens
3. Moderate lifting up to 25 pounds
4. Repetitive hand and arm movement

First Farmers Bank & Trust promotes an equal employment opportunity workplace which includes reasonable accommodation of otherwise qualified disabled applicants and employees. Please see your HR Director should you have any questions about this policy or these job duties.